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Medical Directorship Engagement & Compliance

Financial transactions with physicians are one of – if not the most high-risk areas for a health care provider.

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OSHA Respiratory protection program

Reduce stress of your frontline teams and workforce disruptions by burdensome OSHA regulations for Fit Testing by automating the whole process to be completed within a few minutes.

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Survey Alert and Management

Facilities prioritizing survey management are likelier to thrive in the complex and highly regulated healthcare environment. Maintain regulatory compliance and facility reputation, provide high-quality care, protect the facility's reputation and finances, ensure resident and family satisfaction, minimize legal liabilities, and foster a culture of continuous improvement.

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Vaccination Tracking

Our customizable workflow simplifies employee vaccination policies for all types of vaccinations, including flu, COVID-19, hepatitis B, and TB. Quickly generate compliance reports.

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Federal Survey Readiness

Ensure regulatory compliance, maintain a positive reputation, protect against financial risks, and, most importantly, provide the best possible care for their residents. It is an ongoing commitment to excellence in healthcare delivery and organizational operations. Be Survey Ready Every Day

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Compliance Self Assessment

Ensure regulatory adherence, maintain the safety and well-being of residents, foster continuous quality improvement, and sustain their financial viability and reputation. Ours is a proactive approach that supports the overarching goal of providing the best possible care to residents in your facilities.

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Emergency Preparedness Plan

An emergency preparedness plan is essential for safeguarding the health and well-being of vulnerable residents and maintaining the facility's credibility and compliance with regulations. A well-thought-out plan and regular training and drills help ensure the facility can effectively respond to various emergencies and provide the best possible care to your residents in challenging circumstances.

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Quality Assurance and Performance Improvement Action Plans

Reduce stress of your frontline teams and workforce disruptions by burdensome OSHA regulations for Fit Testing by automating the whole process to be completed within a few minutes.

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Facility Evaluation, Quality & Metrics

Reduce stress of your frontline teams and workforce disruptions by burdensome OSHA regulations for Fit Testing by automating the whole process to be completed within a few minutes.

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Team Engagement & Performance feedback

Reduce burnout and enhance team engagement and communication by facilitating meaningful and timely exchange of feedback between team members, including the medical director.

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Knowledge dissemination

Improve clinical competences & outcomes by sharing knowledge with various team members to promote learning.

Medical Directorship Engement & Compliance

Financial transactions with physicians are one of – if not the most high-risk areas for a health care provider.

  • Medical Director contract management
  • Medical Director activity documentation and approval by facility Administrator
  • Accounts Payable reports and integration to accounts receivables systems
  • Quarterly Project Based Journal (PBJ) reports for Centers for Medicaid and Medicare Services (CMS)
  • Task Analysis & Compliance Dashboards
  • Contract compliance, streamlined approvals, & streamlined invoice payments

CAREASCEND adds value to many team members:

MEDICAL DIRECTOR INVOICING AND PAYMENT PROCESS

Streamline Medical Director invoice, AP process tracking, matching with contract. Control with hours. Transparency in payments

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) RESPIRATORY PROTECTION PROGRAM

OSHA requires employers to develop a site-specific Respiratory Protection Program (RPP) if employees are required to use respirators in performing their job. This requirement has added several complex burdens on healthcare teams.

CAREASCEND takes care of these burdens by offering a fully customizable, streamlined and automated workflow process to get employee medical evaluations completed, required before completing Fit testing

OSHA HAS REQUIREMENTS BEFORE ANY EMPLOYEE CAN WEAR A RESPIRATOR (29 CFR 1910.134):

  • Workers must have a medical evaluation first using a mandatory medical questionnaire or an equivalent method.
  • Workers must also be fit tested before wearing a respirator in the workplace.

These requirements are extremely burdensome and can be expensive. Not complying with these requirements can result in serious penalties.

CAREASCEND has developed the first ever skilled nursing facility-based automation of OSHA Respirator Medical Evaluation process. Every step of this workflow has been created to satisfy the needs of busy skilled nursing facility staff and administrators. This automated process complies with all requirements set forth by the of the OSHA guidelines and is efficient and cost-effective.

THE CAREASCEND PROCESS AUTOMATION WILL

  • Create an efficient workflow that allows new and current hires to complete the required OSHA respiratory evaluation online and proceed to timely fit testing.
  • Streamline the timely input of medical providers for online approval of medical evaluations or to recommend further consultations, if needed.
  • Ensure confidentiality of employee’s medical information at all times, as required by the OSHA rules. Access, and any relevant actions within the CAREASCEND system, are permitted based on clearly defined roles.

SURVEY ALERT AND MANAGEMENT

Facilties prioritizing survey management are likelier to thrive in the complex and highly regulated healthcare environment.

  • Automatic and fully customizable alerts to people based on the type of surveyor walking into the building
  • Track and manage the survey process to completion
  • Prepare POC and other responses and distribute them for consensus from team members
  • Track all documents in one place for the survey
  • Dashboards to view all of the building and their survey status

VACCINATION TRACKING

If all healthcare personnel in a facility—from food services to nurses to the chief medical officer—get vaccinated and use all current protective measures against spreading the virus that causes COVID-19, it will help ensure that healthcare personnel, patients, and families are protected.

  • Easily automate the organization’s employee vaccination policy
  • Tracking and reporting on any vaccination
  • Fully customizable workflows for company, local, state, and federal policy and regulation
  • Survey ready with easily accessible reports
  • Dynamic NHSN reports

FEDERAL SURVEY READINESS

Skilled nursing centers and nursing facilities are required to follow extensive rules in the Requirements of Participation (ROP) to receive payment under the CMS Medicare or Medicaid programs. These requirements are contained in the Federal Regulations for Nursing Facilities, which also state each center must comply with all applicable Federal, State, and local laws, regulations, and codes with accepted professional standards.

  • Fully customizable quality and compliance improvement solution
  • Score & rank each facility’s survey readiness and risk for citations
  • Ensures the facility’s strategy effectively and efficiently meets regulatory requirements
  • Mitigates risk and improves efficiency
  • Ensures compliance across the board - Be Survey Ready Every Day

COMPLIANCE SELF ASSESSMENT

Skilled nursing centers and nursing facilities are required to follow extensive rules in the Requirements of Participation (ROP) to receive payment under the CMS Medicare or Medicaid programs. These requirements are contained in the Federal Regulations for Nursing Facilities, which also state each center must comply with all applicable Federal, State, and local laws, regulations, and codes with accepted professional standards.

  • Measure conformity with compliance and ethics portion of Requirements of Participation (RoP)
  • Measure how your organization’s Compliance Program meets with DOJ Guidance
  • Elements are based on the statute 42 CFR 483.85, the HCCA-OIG “Measuring Compliance Program Effectiveness,” ALHA Guidance, and other guidance materials
  • Includes PDPM Compliance measures
  • Ensures compliance across the board - Be Survey Ready Every Day

EMERGENCY PREPAREDNESS PLAN(EPP)

A protective action strategy taken to maintain resident care in the facility and to limit the movement of residents, staff and visitors in order to protect people and property from a hazard.

  • EPP is a comprehensive resource that will assist members of a facility with developing an emergency operations plan and includes the planning process
  • Automatic reminders to update the EPP
  • Route sections of EPP to team members to fill the sections

Quality Assurance and Performance Improvement Action Plans

Improve and sustain the performance of all facilities.

  • One-stop shop for all facility workload
  • Alerting the facility automatically when selecting outcome measures are not met.
  • Trigger response to initiating an action plan from the facility; and escalation if not feasible
  • Track an action plan until N months of continuous improvement
  • Initiate online nudging and coaching when action plans are not effective
  • Quickly identifying best practices when action plans are successful
  • Ability to see the facility workload in a calendar view to recommend reprioritization or additional resources

Facility Evaluation, Quality & Metrics

  • Facility Evaluation
    • Proactive medical director feedback on key facility performance areas for DON and CNO, e.g., SBAR, customer service, timeliness of care, avoidance of hospital discharge, etc.
    • Monthly/Quarterly feedback from MD on critical processes at the Facility level
    • Engages medical director formally with Administrator, DON, and other clinical leaders to provoke conversations about quality
    • Provides companywide dashboards on key performance areas
    • Easily share the report with other care team members
  • CMS Nursing Home Compare Data - 5 Star Ratings & Quality Metrics
    • Facility 5 Star Ratings & Quality Metrics at your fingertips
    • Compare the Tasks performed by MD and Star Ratings

Staff Polling & Surveys

  • Similar to “Survey Monkey” - Easier to use with improved compliance
  • Quickly design a Poll (wide range of options for Questions and Answers) and assign it to a role(s)
  • In-depth Dashboard to view results and statistics
  • Nudge to participate in the Poll by sending Push Notifications

KNOWLEDGE DISSEMINATION

Lack of timely dissemination of knowledge to improve competencies will result in poor care quality and compliance.

Geribytes

Education & Training

We have created several customizable modules for your organization’s educational and training needs.

GeriBytes™

  • Empowers teams by actionable knowledge dissemination of care at the frontlines
  • 5-7 minute structured information (Text, PDF, Video, Audio etc.)
  • Rolls up to 1 hour CME credit
  • Pre & post test question and evaluation question after each GeriByte™
  • Track actionable techniques to be implemented later
  • Interdisciplinary Idea Board for each Facility
Education

Education/Orientation Module

  • Bring your own content model
  • Easy to create and maintain your content into Phases and Steps
  • Supports content in multiple formats (Text, PDF, Video, Audio etc.)
  • Supports Pre and Post Test after each Module/Phase/Step
  • Assign each module to one role or multiple roles
  • Track progress and improve compliance through push notification reminders
Best practice

Best Practice of the Week

  • “Best Practice of the Week” feature
  • Geriality™ - A monthly geriatric focused publication from Dr. Arif Nazir, CMO of Signature HealthCARE that highlights key, recent evidence-based literature related to the care of frail post-acute and long-term care patients.

Testimonials

What our users have to say about us

We have streamlined and automated the regulatory compliance workflows that aligns your teams.

Test drive CAREASCEND today!
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